Event staffing

At Moving Talent, we have worked with companies, professional congress organizers (PCOs) and destination management companies (DMCs) for many years to supply staff for conferences and congresses in Denmark, Sweden, Norway, Finland and the Netherlands. We pride ourselves on our extensive experience and unique selection methodology that ensures we only hire the best staff based on your specific needs.

Our staff range from multilingual conference assistants and hosts to highly skilled managers who handle everything from small details to major challenges during congresses and conferences.

Our team includes:

• Project managers

• Project coordinators

• Team leaders

• Multilingual conference assistants

• Presenters

• Hosts and hostesses

• VIP service

• Brand ambassadors

• Promoters

Whatever type of event you are facing, Moving Talent is ready to provide experienced and professional staff to ensure the success of your conferences and congresses.

Since 2002, Moving Talent has provided and coordinated staff for diplomatic meetings and multilateral events in Northern Europe, where we have gained a deep understanding of the special requirements and meeting formats that characterize the high-level segment. Our experience with these meetings has made us a trusted partner for ministries and meeting planners, advising on protocols and logistics to ensure optimal execution.

Prior to major meetings, we advise the parties involved on everything from agendas to managing participant logistics, including heads of delegation, delegates, interpreters, speakers, liaison officers, press officers and transportation assistants. We also review logistical plans with a focus on accreditation, transportation and security to ensure a smooth running event. This can include:

• Guidance for organizing parties on agendas and logistical management of meeting participants such as delegation leaders, delegates, interpreters, speakers, liaison officers, press officers, transfer assistants and more.

• Review logistical plans for accreditation, transportation, security and more.

With experience from EU Presidencies, official meetings such as the EU Commission's College-to-Country Visits and the major UN climate conferences, Moving Talent is an expert in recruiting, training and delivering key personnel. This includes:

• Liaison officers

• Press officers

• Coordinators

• Team leaders

• Service staff for delegate registration

• Meeting room hosts

• VIP service

We develop detailed training manuals and handbooks to ensure that our employees, whether they work at short-term or long-term events, are prepared for the task at hand. Our experienced coordinators and team leaders manage the day-to-day operations in close collaboration with a well-trained team that guarantees successful meetings and events.

Moving Talent is a leader in the Nordic region within Brand Activation and Brand Ambassadors. Whether it concerns staffing lounges, activities in fan zones, product presentations, or nationwide marketing campaigns, you are guaranteed personnel who engage your target group and ensure the optimal execution of your activities and events.

We take care of everything from recruiting the best team, training and education, logistics, registration, and other practical tasks.

Your team at Moving Talent ensures that your events run smoothly, and you are guaranteed flexible and professional solutions that match both your needs and those of your customers.

At Moving Talent, we also offer airport transfers, where our experienced staff pick up delegations at the airport and ensure they arrive safely and efficiently at their destination. We carefully coordinate transportation so that arrivals and pick-ups are seamless. We provide this service in all our countries: Denmark, Norway, Finland, Sweden and the Netherlands.

DIY MICE – Professional help, exactly where you need it.

Access experienced MICE staff to handle venues and facilities, participant management, catering, and technology—without losing control of your event.

With DIY MICE from Moving Talent, you get the best of both worlds: the flexibility to manage your event yourself and the expertise of experienced MICE staff when you need it.

Your MICE staff will help you where you need it most:

• Premises and facilities

  • Booking venues, setting up AV equipment, lighting, sound, and layout planning.

• Participant management

  • Check-in, accreditation, transportation, and hotel reservations

• Catering and social events

  • Coordination of food, beverages, and receptions—from lunches to galas.

• Technology and digital solutions

  • Support for event apps, live polling, and streaming

We offer experienced and certified security guards for events that provide peace of mind and security. Our guards are carefully trained and adapt to your specific needs, whether it's a concert, festival or corporate event. With their expertise, you can rest assured that your event will run smoothly and safely. Our goal is to provide professional security so you can focus on creating a memorable experience for your attendees.

Moving Talent provides specialized staffing and contingency solutions that ensure safety, order, and effective communication—regardless of the scope of the assignment. Our expertise lies in deploying staff to one or more locations simultaneously, where we handle crowd management, personnel logistics, security, and on-site information and communication tasks.

Moving Talent is:

• Experienced Specialists: Our team consists of highly trained professionals with proven experience in high-level political and private events, including international conferences, diplomatic meetings, and major public events. We are there for you in the most complex environments, where security, precision, and confidentiality are paramount.

• Clear communication: We establish clear communication structures to ensure that all staff receive accurate and timely information. This includes coordinating teams across locations and providing real-time updates.

• Customized solutions: We may not know in advance the specifics of your project regarding special staffing and emergency response needs, but drawing on our extensive experience in areas such as crowd management, logistics coordination, and communications and security personnel, we will find a staffing solution tailored to your specific requirements.

Quality based on proven experience

Our approach is based on more than 20 years of experience in event staffing and security solutions. We have provided staffing solutions at one or more locations simultaneously for:

• EU presidencies and European Commission meetings

• UN meetings

• Diplomatic meetings

• Conferences in fields such as science and energy

• Sports events and brand activation

We ensure that our staff and consultants have the necessary background and training so that they are always qualified for the assignments they are assigned. This may include, for example, first aid, intercultural communication, and crisis management.